We are looking for an Office Manager who is well organized, detail oriented, and motivated to join our team. The Office Manager will play a key role in ensuring the efficient operation of our office by overseeing administrative tasks, supervising employees, and maintaining a productive work environment. If you have leadership skills, problem-solving skills, and a commitment to successful office work, we encourage you to apply for this important position.
Job details
- Place: Whitby, PA
- Fees: 29.00 hour / 35 hours per week
- Employment Contract Permanent employment: All Day, Saturday and Sunday
- Start date: It starts soon
- Work 1
- It has been confirmed
In short
Languages
English
Education
Events
2 years to less than 3 years
Position:
- Supervise the day-to-day operations of the office, including managing schedules, coordinating meetings, and managing office supplies.
- Supervise the administrative staff, providing guidance, training, and support to ensure their effectiveness.
- Dealing with personnel issues, such as hiring, promotion, performance evaluations, and addressing employee-related concerns.
- Prepare office budgets, track expenses, and manage financial transactions accurately.
- Developing and implementing effective management policies, procedures, and processes to improve work flow.
- Ensure that the work environment is well-organized, well-maintained, and conducive to productivity.
- Collaborate with different teams to facilitate communication, coordinate tasks, and share information.
- Monitor and manage office equipment and technology, including troubleshooting and managing maintenance.
- Manage office security policies, including access control and data protection.
- Prepare and edit reports, presentations, and documents as needed.
- Plan and coordinate office events, meetings, and training.
- Develop relationships with suppliers and negotiate contracts for office services.
- Promote a positive and inclusive work culture, encouraging teamwork and collaboration.
- Address employee issues and conflicts with negotiation and expertise.
- Promote compliance with company policy, legal requirements, and industry standards.
- Stay up-to-date on industry trends, best practices, and advancements in office management.
- Handle private and confidential information with discretion.
- Help make informed decisions by providing insights and recommendations to improve office performance.
Qualifications:
- Bachelor’s degree in business administration, management, or related field.
- Proven experience in office management, administration, or similar work.
- Strong organizational skills and the ability to handle multiple tasks are essential.
- Excellent leadership and interpersonal skills, ability to manage and motivate a team.
- Good communication skills, both written and oral.
- Proficiency in the use of office software, including the Microsoft Office suite.
- Problem solving skills and a positive approach to dealing with problems.
- Focus on detail and checking for accuracy and quality.
- Budget management and financial skills.
- Ability to adapt to changing needs and office needs.
- Professionalism and the ability to represent the company effectively.
- Knowledge of office equipment, technology, and systems.
- Ability to maintain confidentiality and manage confidential information.
- Previous experience in HR roles is a plus.
Work
- Analyze, research and implement new business processes
- Assign tasks to office staff
- Establish work requirements and ensure that procedures are followed and deadlines are met
- Carrying out administrative duties
- Oversee policies and procedures related to the release of records by processing requests under government access to information and privacy laws
- Coordinate and organize office services such as accommodation, transfers, equipment, supplies, forms, disposal, parking, maintenance and security.
- Assist in the preparation of operating budgets and maintain budget controls and controls
- Collect data and prepare periodic and special reports, documents and letters
- Supervise and coordinate office management procedures
Monitoring
Experience and expertise
Knowledge of computers and technology
- Electronic scheduler
- MS Excel
- MS Office
- MS Outlook
- MS Windows
- MS Words
Additional Information
Work ethic and physical strength
- A place to run
- Work under pressure
- Deadlines
- Attention to detail
- Great work
Personal eligibility
- Good interpersonal skills
- Good oral communication skills
- Good written communication
- Flexibility
- Balance
- Reliability
Who can apply for this job?
Employers accept applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian visa.
How to use it
By email
It was announced until
2023-09-24
Here are some frequently asked questions to help you better understand the Office manager:
1: What does an office manager do?
The office manager is responsible for managing day-to-day administrative tasks, coordinating office activities, supervising employees, and ensuring that operations are running smoothly.
2: What skills are important for an office manager?
Key skills include organizational skills, leadership qualities, good communication skills, multitasking, problem solving, and strong attention to detail.
3: Is previous experience necessary to become an office manager?
Although experience can be beneficial, many office managers start out in administrative roles and gradually acquire the skills and knowledge necessary to take on the responsibilities.
4: Is the role of the office manager administrative?
No, the role of an office manager extends to personnel management, budgeting, space planning, and often involves making strategic decisions to keep office operations running smoothly.
5: What is the working environment for office managers?
Office managers work in a variety of industries, from corporate offices to small businesses, healthcare, and nonprofit organizations. Nature can be fast and different.
6: How do office managers resolve conflicts between employees?
Office managers use strong communication and negotiation skills to resolve conflicts, resolve conflicts, and promote a positive and efficient work environment.
7: Is there a career development opportunity as an office manager?
Absolutely. Office managers may advance to positions such as Operations Manager, Administrative Services Manager, or even transition into leadership roles in related departments.
8: What is the most rewarding part of being an office manager?
Being able to ensure the office runs smoothly, support staff growth and development, and help create a positive work environment are some of the most rewarding things.
9: How can I become an office manager?
Start by having experience in management positions. Improve your organizational, communication, and leadership skills. Demonstrate initiative in solving problems and taking responsibility. Consider pursuing appropriate certifications or additional training.
