We want to be detailed and organized Administrative Assistant Join our team and provide valuable support in our office operations. The Administrative Assistant will play an important role in maintaining effective office procedures, overseeing administrative tasks, and ensuring effective communication within the organization. If you have excellent organizational skills, strong communication skills, and a problem-solving approach, we encourage you to apply for this important role.
In short
Languages
English
Education
- Secondary school leaving certificate (higher).
Events
1 year less than 2 years
Position:
- Prepare and maintain schedules, schedules, and calendars for supervisors.
- Coordinate meetings, conferences, and events, including scheduling and organizing events.
- Assist in organizing and organizing emails, reports, memos, and other correspondence.
- Answer and direct phone calls, emails, and inquiries to appropriate personnel.
- Greet visitors, customers, and guests in a professional and friendly manner.
- Maintain and update office records, databases, and file systems.
- Handle sensitive and confidential information tactfully and professionally.
- Assist with accounting tasks, including invoicing, tracking expenses, and maintaining records.
- Organize and manage office supplies, ensuring they are in good working order.
- Assist in the preparation of presentations, spreadsheets, and documents as needed.
- Collaborate with team members to coordinate projects and tasks effectively.
- Assist with the process of onboarding new employees, including preparing training materials.
- Perform general clerical duties, such as photographing, analyzing, and data entry.
- Maintain cleanliness and orderliness of common areas and work areas.
- Make travel and accommodation arrangements for team members as necessary.
- Assist in coordination of maintenance and office maintenance as needed.
- Keep up-to-date records of office expenses and returns.
- Have a nice and professional office.
- Assist in the planning and execution of office events and celebrations.
- Follow company policies and procedures and ensure compliance.
- Perform additional duties and projects as assigned by management.
Qualifications:
- High school diploma or equivalent; additional training in office management is a plus.
- Proven experience as an administrative assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
- Excellent written and verbal skills.
- Strong team and multitasking skills.
- Attention to detail and precision in all activities.
- Ability to multitask and prioritize responsibilities.
- Skill and expertise in handling confidential matters.
- Ability to change priorities and willingness to take action.
- Strong interpersonal and customer relations skills.
- Problem solving skills to deal with unexpected problems.
- Good knowledge of accounting principles is beneficial.
- Knowledge of office management software and tools is a plus.
Work
- Identify and implement office policies and procedures
- Answer phone calls and send phone calls and messages
- Answer the online quiz
- Ordering office supplies and handling supplies
- Open and distribute regular and electronic mail and other materials and coordinate the flow of information
- Establishing and maintaining manual and computerized data entry systems
- Write and proofread letters, forms and other documents
- Establishing and implementing policies and procedures
- Plan, organize, direct, control and evaluate daily operations
Experience and expertise
Knowledge of computers and technology
Additional Information
Work ethic and physical strength
- A place to run
- Attention to detail
Personal eligibility
- Ability to multitask
- Flexibility
- Balance
- Reliability
- A team player
Who can apply for this job?
Use this function as:
- You are a Canadian citizen, permanent or temporary resident of Canada.
- You have a valid Canadian work permit.
If you do not have a work permit in Canada, do not use it. Employer will not respond to your request.
It was announced until
2023-09-29
Here are some frequently asked questions to help you better understand this Agent:
1: What does an administrative assistant do?
The administrative assistant is responsible for providing administrative support, overseeing office operations, processing information, and assisting in day-to-day operations to ensure efficiency and productivity.
2: What are the main duties of an administrative assistant?
Administrative assistants perform tasks such as managing schedules, scheduling appointments, handling correspondence, coordinating meetings and events, maintaining files, and assisting with accounting and bookkeeping.
3: What skills are important for administrative assistants?
Key skills include good communication skills, organizational skills, time management, attention to detail, office software skills, multitasking, and technical skills.
4: Is a higher education required to become an administrative assistant?
An accredited degree is not always necessary, but completing a relevant course in an office or business setting can enhance your qualifications.
5: What industries hire administrative assistants?
Administrative assistants are employed in a variety of industries, including healthcare, finance, education, government, non-profits, and more.
6: Do administrative assistants work remotely?
Yes, many administrative tasks can be done remotely using communication tools, document sharing platforms, and virtual collaboration.
7: Can this position lead to job growth?
Absolutely. Administrative assistants often advance to executive assistant, office manager, or even move into other administrative or management positions.
8: What kind of problems do Office Management Assistants face?
Challenges include managing multiple and high-priority tasks, managing sensitive information, adapting to changing schedules, and remaining professional under pressure.
9: What is the most satisfying part of being an administrative assistant?
The satisfaction of helping to create a more organized and efficient office environment, supporting team members, and seeing the results of your organizational skills.
10: How can I become an assistant manager?
Start by acquiring strong organizational and communication skills. Look for administrative assistant positions, internships, or temporary positions to build skills.
